While there is plenty of talk of the paperless office, one department that is often overlooked is the mailroom. However, the same technology can be applied to traditional mailing methods as well. Companies are inundated with business correspondence on a daily basis, much of it vital to their operation. A digital mailroom can increase the efficiency of an office by streamlining document-centric business processes and eliminating labor-intensive processes.
Digitizing and automating your mailroom can eliminate manual processes with the automatic processing of incoming documents, and quickly disseminate and share them throughout an organization. The digital mailroom captures paper correspondence at the point-of-entry, processing the information electronically from the start. This applies to any type of correspondence or document, paper or digital, including mail, faxes, email, forms, invoices, etc.
In the digital mailroom, the content of incoming mail is captured, removing the original paper copy and distributing the digitized information throughout an organization. The information is archived for safekeeping and the workflow processes are auditable for compliance purposes. By automating the handling of documents and extraction of its content, information is processed more quickly and efficiently.
The benefits of a digital mailroom include:
- Reduced operational costs
- Improved processing speed and efficiency
- Better customer service
- Increased security
- Quicker responses
- Enhanced data collection and reporting
- Decreased errors
- Regulatory compliance
- Disaster recovery and business continuity
Contact us today to learn more about how a digital mailroom can improve the efficiency of your business!